Course description
Do you want to understand how to integrate a records management system into your workplace? Are you interested in using the latest technology tools to organize and keep track of your office documents? Then this Rcademy course is a great place to start. When it comes to electronic documents, it is crucial to understand how to keep proper track of them using a well-developed records management system. In most cases, it is feasible to maintain track of the several versions of a particular document or record that various users have edited. Digital asset management, document imaging, workflow management systems, and records management systems are considered components of business content management. Records management, however, refers to an organization’s systematic management of its records to satisfy its operational demands.
Electronic records management systems and the importance ofdocument and record managementare discussed in this highly engaging Rcademy training course. It will teach participants how to use ICT tools, apps, and procedures to manage information effectively. In addition, participants will learn how to plan, design, and implement an electronic document and records management system in this course (EDRMS).
Upcoming start dates
Suitability - Who should attend?
Who should attend?
The Electronic Documents and Records Management Systems (EDRMS) Training Course by Rcademy his training course is designed for:
- Compliant Officersin professional or technical organizational settings
- Managersof Information Security and Records Administration
- Operation managers and administratorsof businesses and organizations
- Engineers and resource planning professional project managers and project execution personnelin IT or technology-oriented firms
- Regulators, best practices, and compliance professionals
- Personnelin charge of procuring goods and services
- Supervisorsof Industrial Processes and officials from the Human Resources department
Outcome / Qualification etc.
The objectives of The Electronic Documents and Records Management Systems (EDRMS) Training Course by Rcademy is designed to enable attendees to:
- Learn about electronic documents and records management systems in terms of their components, legal responsibilities, and international standards (EDRMS)
- Recognize the legal ramifications of using electronic records and papers
- Learn how to set up an electronic system for organizing data
- Understand the intricacies of EDRMS components and how to determine which components are necessary for their organizations
- Know the basics of digital signatures and how they function
- Organise and control documents, including folders and forms, to reduce document distribution costs
- Recognize the various EDMS technologies and automation processed for records management
- Develop critical competencies in the implementation of EDRM systems focusing on engineering, projects, and operational processes in the business world
- Understand the processes for documentation and archiving of operations, assessment of legal concerns, information compliance rules, and management approval of digital signatures
Training Course Content
Module 1: Introduction to Records Management
- Defining key terms and concepts of records management
- Sources and uses of information
- Importance of record-keeping for an organization
- Introduction to electronic documents
Module2: Legislative and Regulatory Framework for EDRMS
- Laws governing records management
- Introduction to information protection
- Regulations and norms
- Electronic Communications and Acts (ECAs) and other relevant regulations
- Legal principles of electronic documents
Module 3: Electronic Records Classification
- Introduction to Classification
- The distinction between manual records and electronic records
- The basics of electronic document management
- Documentation versus records
Module 4: Records Management Policy and Standards
- Regulatory requirements, i.e. ISO 9000
- Standards of records management
- The cost of noncompliance with standard policies
- Information risk in the context of EDRMS
Module 5: Implementing Electronic Records Systems
- Incorporating change management into the EDMS/EDRMS implementation
- Systems for managing documents and records
- Strategies and procedures for implementing EDMS/EDRMS in the workplace
- Management of change throughout the implementation phase.
Module 6: Execution of a Company’s Operations Using EDRMS
- A document’s path through a company’s workflow
- Retrieving and classifying electronic documents
- Retrieval and use of information from documents
- eForms vs Word templates: a comparison
- Modeling of business processes and workflows
- Creating a plan for information sharing
Module 7: Document Imaging
- Guidelines for the adoption of document imaging
- Capturing documents using software
- Techniques and benefits of image enhancing
- Control of dispersed, document-centric operations from a centralized location
- Annotation tools for right-clicking on a document
- Using biometric rights management to enhance document security
- A comparison between document imaging and document management
Module 8: Monitoring Electronic Documents and Records Management Systems
- Migration of data across different systems
- Authentication, authorization, and auditing of electronic documents
- Retrieving and classifying electronic documents
- Digital rights management from the standpoint of document security
Module 9: Project Planning for EDRMS
- An Introduction to the Field of business process management
- Digital-age information management
- The process of producing documentation
- E-forms development and distribution
Module 10: Using EDRMS in a practical manner
- Aspects of interoperability and interfacing
- System choices: off-the-shelf versus customs
- Scanning capabilities and card/folio-based systems
- The comparison between on-demand and on-site document management models
Request info
Rcademy
Rcademy is a global training and consultation organisation set out to bridge the gap between you now and what you can be in the near future. We are facilitators of knowledge impartation. Our team of established and experienced training enthusiasts...